Some Query Tools for Excel Sheets
A sheet is a named table. One column has all unique values. We search the column for a particular value and return the row. If the table is called PART, if the primary key column is PART_ID, if the search value is “2020_SD1”, the equivalent SQL would return the row –
Maybe missing some table qualifiers or parentheses, but essentially.
In VBA the FIND method of the RANGE object returns a RANGE of the first cell found. The END property of the RANGE will return the row.
Function find_row(strtable As String, strfind As String) As Range 'assume column1 is key index unique search column 'return a single row as range Dim ws1 As Worksheet, rng As Range Set ws1 = ThisWorkbook.Sheets(strtable) Set rng = ws1.Range("A1") Set rng = ws1.Range(rng.Address, rng.End(xlDown).Address) Set rng = ws1.Range(rng.Address).find(strfind, LookIn:=xlValues, lookat:=xlWhole) Set rng = ws1.Range(rng.Address, rng.End(xlToRight).Address) Set find_row = rng 'returns error if not found, cant use .address or .end of nothing End Function
This returns a range. Anytime we have a range, we can load it into directly into an array. Excel VBA autosizes the array with 2 dimensions, rows and columns, even if there is only 1 row.
This table has 3 columns – the return range has 1 row.
Sub test() Dim rng As Range Dim strtable As String, strfind As String strtable = "PART" strfind = "2020_SD1" Set rng = find_row(strtable, strfind) Dim ar As Variant ar = rng MsgBox ar(1, 1) & ar(1, 2) & ar(1, 3) End Sub
In the BOM project, we need to join two tables. We need to select all rows in COMPONENT that have the Assy_ID we want and join those to the rows in PART where COMPONENT.Comp_ID = PART.Part_ID to get a list of all sub-parts paired with their attributes from both tables.
I am not an SQL expert, but I got two different versions to work in an old copy of MS Access.
The difference is whether the join is called out in the FROM (preferred in new version SQL) or the WHERE clause.
SELECT COMPONENT.Assy_ID, COMPONENT.Comp_ID, COMPONENT.QTY, PART.DESC, PART.UM
FROM PART INNER JOIN COMPONENT ON PART.Part_ID = COMPONENT.Assy_ID
Where COMPONENT.Assy_ID = “string”;
SELECT COMPONENT.Assy_ID, COMPONENT.Comp_ID, COMPONENT.QTY, PART.DESC, PART.UM
FROM PART, COMPONENT
Where COMPONENT.Assy_ID = “string” and COMPONENT.Comp_ID = PART.Part_ID;
In SQL we would do it all in one query, but in VBA the code will be easier to write and read if we do it in steps.
First if we are to present the list of available assemblies, we need distinct values in the COMPONENT.Assy_ID column.
I found this code, modified it to my needs. It returns a zero index single dimension array. We are going to use arrays for the product of any search. Another great feature of an array is that you can load a listbox on a form simply by Listbox1.List= ar.
Function GetUniqueValues() As Variant Dim data As Variant Dim temp As Variant Dim obj As Object Dim i As Long Set obj = CreateObject("scripting.dictionary") 'gets col A less header 'you can even sometimes forget you are passing a range to a variant array data = return_col("COMPONENT", "A2") 'excel sizes the array per the range 'format data(1 to 50, 1 to 1) For i = 1 To UBound(data, 1) obj(data(i, 1) & "") = "" Next temp = obj.keys GetUniqueValues = temp End Function
function return_column is just like find_row.
Function return_col(str_sheet As String, str_cell As String) As Range Dim ws1 As Worksheet, rng As Range Set ws1 = ThisWorkbook.Sheets(str_sheet) Set rng = ws1.Range(str_cell) Set rng = ws1.Range(rng.Address, rng.End(xlDown).Address) Set return_col = rng End Function
We have a list of unique COMPONENT.Assy_ID. One is chosen. The next step is to return an array of the COMPONENT table filtered for the rows where COMPONENT.Assy_ID = “string”
Here are our table definitions. Part_ID is a unique key. Assy_ID and Comp_ID are a composite key.
PART ( Part_ID, DESC, UM)
COMPONENT ( Assy_ID, Comp_ID, QTY)
We want to SELECT all columns in COMPONENT for a particular Assy_ID and join them to PART where Comp_ID = Part_ID and show the remaining 2 columns from PART. First lets return the filtered Component table for Assy_ID.
There is a bit going on here, but the function still only does one thing. Basically I run the same loop twice, first to find out how many rows there are, to use that number to re-dimension the array, then run the loop again to save the data. It might not be art but it works fine. The first thing done is to return the entire table COMPONENT to an array for searching.
'returns COMPONENT table as array filtered for rows with assy_id Function select_component(assy_id As String) As Variant 'SELECT * FROM COMPONENT 'WHERE Assy_ID = "string" Dim rows As Integer, cols As Integer Dim r As Integer Dim findnum As Integer 'return entire table to array for searching 'dim array (1 to rows, 1 to 3 cols) Dim arr As Variant arr = return_table("COMPONENT") rows = UBound(arr, 1) cols = UBound(arr, 2) 'search column1 for assy_id string twice 'first time to redimension array For r = 1 To rows If arr(r, 1) = assy_id Then findnum = findnum + 1 End If Next r If findnum <> 0 Then Dim ar_result As Variant ReDim ar_result(1 To findnum, 1 To cols) Else Exit Function End If findnum = 0 'reset 'this is structured for a 3 column table, not any table For r = 1 To rows If arr(r, 1) = assy_id Then findnum = findnum + 1 ar_result(findnum, 1) = arr(r, 1) ar_result(findnum, 2) = arr(r, 2) ar_result(findnum, 3) = arr(r, 3) End If Next r select_component = ar_result End Function
the function return_table. The conventions are – tables start on A1, the first row is column labels, anytime a continous range is returned, the returned type is range, anytime a non-continuous range is returned, the return type is array.
Function return_table(str_sheet As String) As Range 'returns entire table to range Dim ws1 As Worksheet, rng As Range Set ws1 = ThisWorkbook.Sheets(str_sheet) Set rng = ws1.Range("A1") Set rng = rng.CurrentRegion Set rng = rng.Offset(1, 0).Resize(rng.rows.Count - 1) 'takes out the label row Set return_table = rng End Function
The next step is to make the join with all rows from component and desc and um from part.
'returns array COMPONENT joined with PART for Assy_ID sub_parts 'COMP.ASSY_ID, COMP.COMP_ID, COMP.QTY, PART.DESC, PART.UM '1 to rows, 1 to 5 cols Function join_comp_part(ar3 As Variant) As Variant 'passed in table is Component filtered for Assy_ID Dim rng As Range Dim r As Integer, rows As Integer, cols As Integer rows = UBound(ar3, 1) cols = UBound(ar3, 2) 'we know is 3 Dim ar_result As Variant '3 cols from COMP, 2 cols from PART ReDim ar_result(1 To rows, 1 To 5) Dim assy_id As String Dim comp_id As String Dim comp_qty As Integer Dim part_desc As String Dim part_um As String For r = 1 To rows assy_id = ar3(r, 1) comp_id = ar3(r, 2) comp_qty = ar3(r, 3) 'WHERE Component.Comp_ID = Part.Part_ID 'search PART table column1 for part_id, return row as range Set rng = find_row("PART", comp_id) part_um = rng.Cells(1, 3).Value part_desc = rng.Cells(1, 2).Value ar_result(r, 1) = assy_id ar_result(r, 2) = comp_id ar_result(r, 3) = comp_qty ar_result(r, 4) = part_desc ar_result(r, 5) = part_um Next r join_comp_part = ar_result End Function
That brings us to a stopping point, because up til now, if you accept the basic table relation as a workable BOM structure, we have simply joined the tables. From here on though, everyone has different needs, and will want to write the next manipulation according to their on-dwg bom style, or formatted to paste into their ERP structure.
So lets recap.
We have two tables. One table is the main PART table. Its a list of every PART identification number in the system. For the excel version, its of course a subset. It has 3 columns, part number, description and unit of measure. In the real world, especially if the intent is to interface directly to ERP, there would be some additional foreign key columns to purchase, track cost, show inventory etc. It has no information about the part using or being used by assemblies.
The second table is the assembly information table I called COMPONENT. It has a double key, the assembly number and the component number, parent and child, the part and sub-part. Neither of these numbers is unique singly in this table but is unique taken together. Both numbers are found in the PART table. I could have called the table ASSEMBLY. A third column has the quantity needed for the assembly.
The first main function select_component searches COMPONENT for an Assy_ID and returns the table just for those parts.
The second function join_comp_part joins the two tables
Thats where we are at. Some subs are called but not shown. I am re-writing code as i go, having the first prototype working, making some fairly major revisions hopefully to make the code simpler, less chunky, more modular. its not finished code that has been in production. it is subject to change. You might notice there is no error checking. My goal is to figure out how i want it to work, includng a form interface, then break it with bad data and add error checking. The next step makes the actual dwg bom with an assembly quantity, extended quantities for sub-parts and loops thru the list looking for sub-parts to the sub-parts. I will show my version of an indented bill of material.